The club will be called RIBBLE VALLEY RADIO CONTROL CAR CLUB.
2. Aims and objectives
The aims and objectives of the club will be:
- To meet each Friday evening at Wellfield High School, Leyland to race radio controlled 1/12th scale on-road (GT12) and 1/10th scale off-road (buggy) cars
- To offer coaching and competitive opportunities in Radio Controlled Racing / Modelling
- To promote the club within the local community and Radio Controlled Racing / Modelling.
- To manage the Ribble Valley Club.
- To ensure a duty of care to all members of the club.
- To provide all its services in a way that is fair to everyone.
To ensure all present and future members receive fair and equal treatment.
- Membership should consist of a Management Committee and members of the club.
- All members, including the Management Committee will be subject to the regulations of the constitution and by joining the club will be deemed to accept these regulations and codes of practice that the club has adopted.
- Members will be enrolled in the following categories:
- Full member
- Junior Member
4. Membership fees
Membership fees will be set annually and agreed by the Management Committee or determined at the Annual General Meeting.
Fees will be paid: annually.
5. Management Committee
The Management Committee (see Appendix A for role profiles) will be:
- Health & Safety Officer.
- Race Control Rep
- Track Master
- GT12 Rep
- Buggy Rep
- Junior Rep
All Management Committee members will be elected annually at the Annual General Meeting.
The Management Committee will retire each year but will be eligible for re-appointment.
- Only the Management Committee members over the age of 16 will have the right to vote at meetings of the Management Committee.
- The Management Committee meetings will be convened by the Secretary of the club and held no less than 2times per year.
- The quorum required for business to be agreed at Management Committee meetings will be: 6 Including both Chair and Treasurer.
- The Management Committee will be responsible for adopting new policy, codes of practice and rules that affect the organisation of the club as agreed by the Club members or as decided by the Management Committee.
- The Chair has the final decision if any Management Committee vote is split equally.
- The Management Committee will have powers to appoint sub committees as necessary and appoint advisers to the Management Committee as necessary to fulfil it’s business.
- The Management Committee will be responsible for disciplinary hearings of members who infringe the club rules/regulations / constitution. The Management Committee will be responsible for taking any action of suspension or discipline following such hearings.
- There must be a minimum of 2 Management Committee Members in attendance in order for a race meeting to be held.
- All club monies will be banked in an account held in the name of the club
- The Club Treasurer will be responsible for the finances of the club.
- The financial year of the club will end on31 December.
- An audited statement of annual accounts will be presented to all members by the Treasurer at the Annual General Meeting.
- Any cheques drawn against club funds should hold the signatures of the Treasurer plus up to two other officers.
7. Annual General Meetings
- Notice of Annual General Meetings (AGM) will be given by the Club Secretary. Not less than 21 clear days’ notice to be given to all members.
- The AGM will receive a written report from the Management Committee and a statement of the audited accounts.
- Nominations for officers of the Management Committee will be sent to the Secretary 7 days prior to the AGM.
- Elections of the Management Committee are to take place at the AGM.
- All full members (16 years +) have the right to vote at the AGM.
- The quorum for AGMs will be 20% OF THE FULL MEMBERSHIP (i.e. over 16 years).
- The Management Committee has the right to call Extraordinary General Meetings (EGMs) outside the AGM. Procedures for EGMs will be the same as for the AGM.
8. Discipline and appeals
- All concerns, allegations or reports of poor practice/abuse relating to the welfare of children and young people will be recorded and responded to swiftly and appropriately in accordance with the club’s child protection policy and procedures.
- The club Junior Rep is the lead contact for all members in the event of any child protection concerns.
- Disciplinary procedure
- Management Committee members will initially advise drivers where they are seen to be breaking the Clubs rules before the formal disciplinary procedure is invoked
- Stage 1 – Two verbal warnings, to be made by 2 x Management Committee members together and recorded in an incident log at race control
- Stage 2 – 1st written warning inc 2 week suspension
- Stage 3 – 2nd written warning inc 4 week suspension
- Stage 4 - Expulsion from the club and membership revoked
- All drivers will have the opportunity to put their case/appeal forward within 7 days of a warning and this will be documented in the incident log.
- The Management Committee will meet to hear a driver’s case/appeal within 7 days of it being lodged
- The Management Committee has the power to take appropriate disciplinary action including the termination of membership.
- The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within 10 days of the hearing.
- Verbal warnings will be confirmed by email to the driver.
- The Management Committee will review the drivers at the various stages of the disciplinary process to decide if the warning is to be regarded as spent, and the driver notified accordingly
- Any person attending the club found to be under the influence of drink or drugs or behaving abusively will be expelled from the meeting (a meeting may be one or more days and consist of more than one event/class). Any incidents that are likely to bring the club into disrepute will be logged and the information passed to the Management Committee. Any individual subject to disciplinary action shall be notified in writing.
- If the conduct of any member, in or out of Club events, shall in the opinion of the Management Committee, or member of it, be injurious to the character or interest of the Club then membership can be suspended until the matter is dealt with by the Management Committee. The Management Committee can require said person to attend such meeting as is required to explain their actions, the Management Committee shall have the power to expel such member or call upon them to resign and will there upon cease to be a member of the Club. Should a member who has been expelled or been required to resign wish to appeal, this shall be done in writing to the Club Secretary and the appeal will be held before the Management Committee. In every case of expulsion or required resignation of a member the decision of the Management Committee shall be final and the excluded member shall have no remedy against the Club, or any further right of appeal. A minimum of two thirds majority shall be necessary to order an expulsion.
- A resolution to dissolve the club can only be passed at an AGM or EGM through a majority vote of the membership.
- In the event of dissolution, any assets of the club that remain will become the property of the current Members of the club or those who have donated any individual assets.
10. Amendments to the constitution
The constitution will only be changed through agreement by majority vote at an AGM or EGM.
RVRCCChereby adopts and accepts this constitution as a current operating guide regulating the actions of members.
Name: Ian Martin
Position: Club Chair
Name: Janice Crompton
Position: Club Secretary
Structure of the Management Committee going and descriptions of their roles:-
Chairman Aid the smooth running of the club meetings, ensuring all proceedings go through the correct constitutional procedure.
Treasurer Guardian of the club finances and for ensuring auditable reporting of finances is available as required and presented at the AGM/EGM. Liaison with the school regarding venue bookings / issue resolution
Secretary Responsible for arranging the AGM/EGM and Management Committee meetings as required, recording meeting minutes and actions, liaison with the school regarding bookings.
Health & Safety Rep Responsible for all aspects of H&S - from general pit table positioning/electric routing, fire exits, enforcing lipo bag rule, input into track designs, ensuring the safe zone is adhered to.
Race Control Rep Responsible for the function of race control. Making sure we have enough people trained on the transponder software system and managing the equipment, ensuring we have the required people to run a race meeting.
Web Master Responsible for the club’s PR and communications tools such as Facebook Group, Website, oOple Group. Also ensuring the online booking in system is available as per the allotted booking in times and the booking information is captured within the race control computer.
Track Master Responsible for track design, repair and coordination of the Track Focus Group with support from members / racers.
GT12 Rep The ‘go to’ person for anyone looking for GT12 related advice, issue resolution and support. Responsible for enforcing ride height rules and correct standard of car (within each class) is maintained.
Buggy Rep The ‘go to’ person for anyone looking for Buggy related advice, issue resolution and support. Responsible for enforcing ride height rules and correct standard of car (within each class) is maintained.
Junior Rep The ‘go to’ person for questions / issues from junior racers and responsible for star charts / incentive schemes, certificates, trophies, child protection policy.